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AEFL Certification of Units Report

Explanatory Document

Illinois Community College Board - Adult Education and Family Literacy


Overview

The AEFL Certification of Units Report is a one page report. This report is used as a basis for headcount and unit information utilized for the ICCB AEFL funding formula.

 

Students Included

In order for a student to be included in this report, the student must meet the following criteria:

* In Open-Entry Classes, have accrued at least 7.5 attendance hours in a single class section, prior to dropping.

* In Fixed-Entry classes, have been successfully retained through the mid-term date and have accrued at least 7.5 attendance hours in that single class section, prior to dropping.

* The hours described above must have taken place within a class funded by one of the following funding sources:

* 3405 - State Basic

* 3410 - State Public Assistance

* 4800 - Federal Basic

* The student must be free from all Errors identified via the DAISI Error Check.

SPECIAL NOTE: Students funded with only State Performance, Federal EL/Civics, Unrestricted or Other Restricted all excluded from the report. All units associated with State Performance or Federal EL/Civics are excluded from this report.

 

Total Unduplicated Enrollment

The number in this box represents the total number of students the program will be granted credit for in terms of the ICCB-AEFL funding formula. It represents the total number of students meeting the criteria for inclusion as outlined above in the “Students Included” section.

 

Total Units of Instruction

The Total Units of Instruction table is divided into several different columns. The units displayed in the table are assigned to the row based on the student’s level as determined by their pre-test and the corresponding funding source used to support their instruction for each claimable class enrollment.

* Those enrolled in Foreign Language GED and Vocational classes (where testing is not required) are included here. However, the placement of the student’s units in the table is determined by the funding source used to support the instruction that generated the units and not by any testing results. In short, VOC units appear on the Vocational row and Foreign Language GED units appear on the Other Units row regardless of student testing results.

The table further delineates between Restricted and Non AEFL Funds as to classify the units for students who, during the fiscal year, are funded both with the noted grant sources and Unrestricted or Other Restricted funds.

 

SPECIAL NOTE: The units generated by students whose ESL pre-test places them in the Exit Criteria range are reported on the Advanced ESL row of the table. There is no weighting given to this category.


Placement of units for students enrolled in two instructional categories (i.e. ABE/ASE and ESL) or with dual ESL test types

Placement of units for students enrolled in two instructional categories


If a student is dually enrolled in ABE or ASE courses and ESL courses, the units displayed in the table will be based on their pre-test for each instructional category. Consider the following example:

 

* Juan enters the program and is assessed with a CASAS. That test places him at the ESL Advanced level. He then enters an ESL class where his instruction is supported with State Basic and he earns two units. Later in the fiscal year, he transitions to ABE. He is assessed with the TABE and is assessed at the ABE Beginning Literacy level. He then enters an ABE class earning another two units and his instruction is supported with State Basic again.

a. In this scenario, all of Juan’s units will be reflected in the State Basic column. However, the two units earned in ESL will be placed in the Advanced ESL row and the two earned in ABE will be placed on the “Beginning Literacy to Beginning ABE” row.

 

Placement of units for students with dual ESL test types


If a student receives two ESL assessment types during the year, the row (or Performance level) utilized for placement of units follows the same logic as the NRS Performance Report.

 

For ESL students with two types of ESL test, the student's units will be placed based on the assessment that reflects the lowest ESL Educational Functioning level. If both assessments show the same level, that level will be used.

 

For students with appropriate ABE/ASE or HSCR instruction and who receive both a TABE-R and a TABE-M, the units will be placed based on the assessment reflecting the lowest Educational Functioning Level.